Typewriters and copy machines were the crux office automation. Today, it’s electronic and digital information.
Office automation is the integration of office functions relating to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks. These systems use both hardware as well as software solutions that will ease your workload. Technology provides productivity and efficiency in offices.Office automation is beneficial because it saves time and even more resources. It simplifies complex tasks, gets more dedicated and proper resources.
Instead of mailing a document to a client, you could shoot it over in minutes by fax. With computer advancements and the Internet, communications are instant. Whenever you save time, you save money. There are geographical limitations no longer. Another example is digital storage, which eliminates preserving hard copies and hence, saving paper and nature.
With office automation, there’s no need to invest in more employees. By saving expenditure on other resources, profit margins will improve. Besides that, data storage and manipulation allow easier management.
Big organizations are able to monitor, handle projects and activities inside the office. The program schedulers, tickler systems and the reminder systems are some of the main features that boosts and empower businesses and help finish work without hassle. Workload burden lessens and allows work at one’s pace.Naturally this boost feasibility. Office automation systems analyze the conformation of work. Making proper decisions really helps managers handle a proper run among competitors. Office automation system can handle the custom of the firm in an easy manner.
It makes multitasking simple and easy. From opening the entrance gate to controlling temperatures inside offices. Employee function may fault. Computer systems and other machines are as effective as a human brain but information gleaned digitally is only as accurate as the person who submitted it. Once the bugs are worked out of programs, they are infinitely more reliable than humans.
Employees may become too comfortable with the ease and fault the system. In relation, companies that rely exclusively on automation will come into huge trouble when the system goes awry. Work may have to be halted while the system is temporarily down. It may result in a loss for the company. The costs to fix or replace broken systems can be exorbitant.
Another pitfall is confidentiality and security. I’s not an absolute with technology involved. Secrets can be trusted with individuals, but on the Web, there’s no taking it back.Systems may be hacked and the company may face an information leak. Big companies can face cyber-terrorism. These systems are powerful mechanisms in productivity and quality of work as it changes the fundamentals of organizational information processing.
Hopefully research and development contributes improvement in organizational effectiveness especially security.